Privacy Policy
Section 620 § 1681r. Unauthorized Disclosures by Officers or Employees of the Fair Credit Reporting Act states the following, "Any officer or employee of a consumer reporting agency who knowingly and willfully provides information concerning an individual from the agency’s files to a person not authorized to receive that information shall be fined under Title 18, United States Code, imprisoned for not more than two years, or both."
BackTrack also follows the guidelines and is in compliance with the EU Safe Harbor privacy principles..
BackTrack knows that privacy is important, and we are committed to protecting it.
All employees are aware of the sensitive nature of the records handled in the course of the company’s business. Confidential information, including records in our system, is considered proprietary and confidential. Such information must not be disclosed to anyone who is not a current employee of BackTrack.
BackTrack is in the business of providing employment screening reports to our clients for employment purposes only. BackTrack does not sell, share or give away its mailing or customer lists or personally identifiable information to anyone except the authorized party who has requested it. BackTrack maintains no proprietary database of public records. BackTrack goes directly to the public record source for all screens we perform.
Information contained via our web retrieval site is protected through our secure server and is strictly confidential. Transactions involving the use of personally identifiable information, including but not limited to name, address, date of birth, social security number or telephone number, are electronically transmitted over our secure server. We use the industry standard, secure socket layer (SSL) encryption.
BackTrack verifies that all new clients are a registered business and we conduct a physical inspection of the administrative offices of all privately held clients.
Social security numbers are reported as only the last four digits of the number when printed on employment screening reports.
In compliance with the FTC’s Disposal Rule of June 1, 2005, BackTrack requires disposal procedures to prevent the unauthorized access to or use of information in a consumer report. Compliance to the ruling consists of the following:
- shred paper containing consumer report information so that the information cannot be read or reconstructed
- erase and destroy electronic files and media containing consumer report information so that the information cannot be read or reconstructed
- contracted a document destruction contractor to dispose of material specifically identified as consumer report information. All documents are shredded on site at our location and are not sent offsite for disposal
No papers or documents may leave our office. All files and papers must remain onsite.
Any guests of an employee must have approval from the employee’s manager. Guests must be met at the receptionist’s station and must be accompanied by the BackTrack employee at all times. Employees must also undergo yearly criminal records and driving history checks and must meet or exceed our standards to remain employed.
BackTrack employees must have a full background check completed before they are hired. All employees must sign a “Confidentiality Agreement” and undergo annual reviews of security and confidentiality procedures.
Violation of the company’s security and confidentiality procedures as set forth in this document are grounds for dismissal and criminal felony prosecution.
BackTrack values the trust of their clients and will maintain legal compliance and respect for the privacy of your applicants. We will continue to earn your trust by developing standards and practices. BackTrack is a Charter Member of the National Association of Professional Background Screeners (NAPBS).
